Sample TIP Project Summary Sheet

Term Definitions

1.  Universal Project Code (UPC) – The number assigned to a project when it is entered into the VDOT database. The UPC number remains with the project until completion and provides a good way to identify or check on the status of a project.

2.  System – Indicates which system, program, or mode of transportation the project falls within: Interstate, Primary, Urban, Secondary, Miscellaneous, Enhancement, Rail, or Public Transportation.  All projects are listed alphabetically by jurisdiction within each system.   Descriptions of the systems and how the projects are sorted within each system are as follows: 

• The Interstate system contains projects identified as being part of the limited-access system of highways that carry interstate designations such as I-64, I-264, I-464, I-564, and I-664.
• The Primary system contains projects located along major roadways that carry a route designation of less than 600.
• The Urban system contains projects located within cities and towns. 
• The Secondary system contains projects located along minor roadways that carry a route designation of 600 or greater.  Projects listed in this category are primarily located within counties.
• The Miscellaneous system contains projects that are generally regional in nature and do not clearly fall into one of the above systems.
• The Enhancement system contains projects that receive funds under the Transportation Alternatives (TA) Set-Aside program.  These projects are usually active transportation projects.
• The Rail system contains projects that are specifically related to rail transit.
• The Public Transportation system contains projects that are transit related.

3.  Oversight – Federal Oversight indicates the Federal Oversight in the project construction, contracting, and management.  Non-Federal Oversight indicates Non-Federal Oversight in the construction, contracting, and management, and does not affect the standard environmental review process for transportation projects. 

4.  Administered By – Indicates the party responsible for administering the project.

5.  Regionally Significant for Air Quality – A transportation project that is new construction or a widening project that involves added through capacity.  The addition of any regionally significant project to the TIP will trigger a new air quality conformity determination.  A Regional Conformity Assessment (RCA) must be completed, including a public review and comment period, and approved by the HRTPO Board.  The approved RCA will be forwarded to the FHWA and FTA for a new conformity determination.  HRTPO staff limits the number of RCAs they are too time consuming to conduct back-to-back conformity assessments.   

6.  HRTPO Notes – A field available for comments by HRTPO staff in order to provide more details regarding the project and any amendments or administrative modifications. 

7.  Schedule – The anticipated schedule for each phase of the project. 

8.  Costs and Expenditures – The costs and expenditures for each phase of a project (Preliminary Engineering [PE], Right of Way [RW}, and Construction [CN]).  The estimated cost of the project is shown by phase and reflects the best overall estimate available.

9.  Recent Expenditures – This table shows expenditures for the most recent four quarters and is used to track the trends of expenditures as a measure of activity on a project.

10.  Allocations – The funds that are available each fiscal year as identified in VDOT’s budget and Six-Year Improvement Plan (SYIP).  Allocation amounts include federal funds, state funds, and local/state matching funds to be used on projects.

11.  Scheduled Obligations – Obligations are the commitments by the Federal government to reimburse the State for the Federal share of a project’s eligible costs.  Obligations are identified in the TIP by project and project phase (PE, RW, CN) and are forecasted across the four-year timeframe of the TIP.

12.  Match – Most of the time, the use of Federal funds require matching funds from a non-Federal source.  The ratio of Federal share to matching funds may be 90/10, 80/20, or some other combination. 

Project Phases 

The Schedule, Costs and Expenditures, Recent Expenditures, and Scheduled Obligations tables include data for each project phase. Descriptions of the project phases are as follows: 

• Preliminary Engineering (PE) – In this phase, a preliminary field survey, utility location, environmental/historical studies, road design alternatives, drawings, final field inspections, and public hearings are done.  This process can take a few months to several years to complete.
• Right of Way (RW) – This is the portion of the project in which negotiations with property owners take place, payments are made, and arrangements with utility companies are finalized to obtain the land necessary for the project.  Right of Way work does not begin until most of the Preliminary Engineering steps are complete.
• Construction (CN) – In this phase, the project is advertised to prospective contractors for bids.   Once the bids are opened and a contract is awarded, construction can begin.